Google Calendar is one of the most popular tools for organizing schedules, events, and reminders. In this guide, you’ll learn how to share Google Calendar with individuals, groups, or the public, and how to manage permissions to control what others can see.
Why Share Your Google Calendar?
Sharing your calendar makes scheduling and collaboration much easier. Here are some common reasons:
-
Team Collaboration – Keep coworkers informed about meetings and deadlines.
-
Family Planning – Share events like birthdays, vacations, and appointments.
-
Public Events – Share an event calendar with your audience or community.
-
Avoid Conflicts – Let others see your availability to prevent double-booking.
Step 1: Open Google Calendar
-
Go to calendar.google.com.
-
Sign in with your Google account.
-
On the left side, you will see your calendars listed under My calendars.
Step 2: Choose the Calendar to Share
-
Hover over the calendar you want to share.
-
Select Settings and sharing.
Step 3: Share with Specific People
- Click Add people.
-
Enter the email address of the person you want to share your calendar with.
-
Choose a permission level:
| Permission | What They Can Do |
|---|---|
| See only free/busy | Can see when you’re busy but not details. |
| See all event details | Can view all details of your events. |
| Make changes to events | Can add or edit events. |
| Make changes and manage sharing | Full access, including sharing with others. |
-
Click Send.
-
The person receives an email invitation to view your calendar.
Step 4: Share a Public Calendar
If you want to share your calendar with anyone, including people without Google accounts:
-
In Settings and sharing, scroll to Access permissions.
-
Check the box Make available to public.
-
Choose See only free/busy or See all event details.
⚠️ Warning: Making your calendar public means anyone with the link can see it. Avoid sharing sensitive information this way.
Step 5: Share a Calendar via Link
-
Under Access permissions, click Get shareable link.
-
Copy the link and send it via email, message, or embed it on a website.
-
Recipients can open the link to view your calendar.
Step 6: Share Calendar with a Google Group
-
In Share with specific people, enter your Google Group email.
-
Set the desired permission level.
-
Click Send.
All members of the Google Group can now access the calendar according to the permission you set.
Step 7: Stop Sharing a Calendar
If you want to revoke access:
-
Go to Settings and sharing for the calendar.
-
Scroll to Share with specific people.
-
Click the trash icon next to the person’s email.
For public calendars:
-
Uncheck Make available to public under Access permissions.
Step 8: Manage Calendar Notifications
When sharing your calendar, you might want to manage how you and others get notified:
-
Go to Settings → Event notifications.
-
Set default notifications for events, invitations, or changes.
-
This ensures shared users receive updates without missing anything.
Tips for Sharing Google Calendar Effectively
-
Use separate calendars – Keep work, personal, and public events separate for easier sharing.
-
Assign appropriate permissions – Avoid giving full access unless necessary.
-
Color-code calendars – Makes it easy to distinguish shared calendars visually.
-
Update regularly – Ensure all events are accurate for shared users.
-
Use Google Groups for teams – Makes sharing with multiple users easy.
Common Questions About Sharing Google Calendar
Q1: Can someone edit my calendar without permission?
-
No, users can only edit if you explicitly grant them permission.
Q2: Can I share my calendar with someone who doesn’t use Google?
-
Yes, via a public share link. They can view it in a browser without a Google account.
Q3: Can shared calendars be synced with mobile devices?
-
Yes, shared Google Calendars automatically sync with iOS or Android devices if the user adds the account.
Q4: Is sharing secure?
-
Sharing with specific people is secure. Public sharing is not recommended for sensitive events.
Conclusion
Sharing your Google Calendar is a powerful way to collaborate, coordinate, and avoid scheduling conflicts. Whether you’re managing a team, organizing family events, or sharing public events, Google Calendar provides multiple sharing options with fine-grained control over permissions.
By following these steps, you can share calendars confidently, manage who sees what, and make collaboration seamless for everyone.