Introduction
Google Slides makes creating presentations easy, but its real power comes from sharing and collaboration. Whether you want to send a presentation to a colleague, work together with a team, or share slides with students or clients, Google Slides offers flexible sharing options.
In this guide, you’ll learn how to share Google Slides step by step, understand different permission levels, discover best practices, and avoid common sharing mistakes. Everything is explained in simple, human-friendly language.
Why Share Google Slides?
Sharing Google Slides allows you to:
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Collaborate in real time
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Get feedback and comments
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Work remotely with teams
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Avoid sending large email attachments
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Control who can view or edit your slides
Method 1: How to Share Google Slides Using the Share Button
This is the most common and easiest method.
Step-by-Step Instructions
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Open your presentation in Google Slides
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Click the Share button in the top-right corner.
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Choose permission level:
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Viewer
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Commenter
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Editor
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Click Send
The recipient will receive an email invitation instantly.
Method 2: How to Share Google Slides Using a Link
This method is best when sharing with multiple people.
Steps:
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Open your Google Slides file
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Click the Share button
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Under “General access,” click Restricted
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Change it to Anyone with the link
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Select permission level:
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Viewer
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Commenter
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Editor
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Click Copy link
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Share the link anywhere (email, WhatsApp, LMS, etc.)
Understanding Google Slides Permission Levels
| Permission | What They Can Do | Best For |
|---|---|---|
| Viewer | Only view slides | Clients, students |
| Commenter | Add comments | Feedback & reviews |
| Editor | Edit slides | Team collaboration |
⚠ Always choose the right permission to avoid unwanted changes.
Method 3: Share Google Slides for Collaboration
Google Slides allows real-time collaboration.
Collaboration Features:
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Multiple users edit simultaneously
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Live cursor tracking
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Comments and replies
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Suggestion feedback
This is ideal for:
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Team projects
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Group assignments
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Business presentations
Method 4: Share Google Slides in Presentation Mode
You can share slides while presenting online.
Steps:
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Open your presentation
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Click Present
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Choose Present to a meeting
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Share screen using Google Meet or other platforms
Perfect for:
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Online classes
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Remote meetings
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Virtual conferences
Method 5: Share Google Slides with Students
Teachers often share slides in read-only mode.
Best Practice:
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Set access to Viewer
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Disable download, print, and copy (optional)
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Share via Google Classroom or email
This keeps content safe and organized.
Table: Google Slides Sharing Methods Comparison
| Sharing Method | Best Use Case | Control Level |
|---|---|---|
| Email invite | Individual sharing | High |
| Share link | Group sharing | Medium |
| Editor access | Teamwork | High |
| Viewer mode | Public viewing | Low |
| Presentation sharing | Live meetings | Medium |
Tips for Sharing Google Slides Safely
✔ Security Tips
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Avoid giving Editor access unnecessarily
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Use Restricted mode for sensitive files
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Remove access when work is completed
✔ Collaboration Tips
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Use comments instead of editing
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Name slides clearly
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Track changes using version history
How to Stop Sharing Google Slides
If you no longer want others to access your slides:
Steps:
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Click Share
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Remove email addresses
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Change “Anyone with the link” to Restricted
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Click Done
Access is instantly revoked.
Common Problems and Solutions
Problem 1: Someone Can’t Access the Slides
Solution: Check link access and permission level
Problem 2: Slides Were Edited by Mistake
Solution: Use Version history to restore changes
Problem 3: Link Not Working
Solution: Re-copy and resend the link
FAQs – How to Share Google Slides
1. Can I share Google Slides without a Google account?
Yes, using Anyone with the link (Viewer).
2. Can I share Google Slides on mobile?
Yes, through the Google Slides app.
3. Can I limit editing access?
Yes, choose Viewer or Commenter.
4. Can I see who viewed my slides?
You can see editors and commenters, but not viewers.
5. Is sharing Google Slides free?
Yes, it’s completely free.
6. Can I share slides publicly?
Yes, using “Anyone with the link.”
Advantages of Sharing Google Slides
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Real-time collaboration
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No file duplication
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Easy updates
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Secure access control
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Works on any device
Disadvantages to Consider
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Internet connection required
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Permission mistakes can cause issues
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No offline sharing without download
Final Thoughts (Conclusion)
Sharing Google Slides is one of the easiest and most powerful ways to collaborate online. Whether you’re working with a team, teaching students, or presenting to clients, Google Slides gives you full control over who can view, comment, or edit your presentation.
By understanding sharing options and permission settings, you can work smarter, faster, and more securely. Once you master Google Slides sharing, collaboration becomes smooth and stress-free.